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Club Information

About this Policy

1.1 This policy explains when and why we collect personal information about our members and coaches, how we use it and how we keep it secure and your rights in relation to it

1.2 We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you

1.3 We reserve the right to amend this Data Processing Policy from time to time without prior notice. You are advised to check our website and the Club notice board regularly for any amendments (but amendments will not be made retrospectively)

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website from the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you

Who are we?

1.5 We are Swanage Tennis Club. We can be contacted at Beach Gardens, Swanage, Dorset.

What information we collect and why

Type of Information Purposes Legal Basis of Processing
Members name, address(es), telephone number and email address(es) Managing the member’s membership of the Club. Performing the Club’s contract with the Member For the purposes of our legitimate interests in operating the Club
Bank account details of the members or other person making payment to the club Managing the Member’s and their dependants membership of the Club, the provision of services and events. Bank account details of the members or other person making payment to the club Managing the Member’s and their dependants membership of the Club, the provision of services and events. Performing the Club’s contract with the Member
BACS or other electronic payments made to the Club by the member (but not the payor's bank details   Performing the Club’s contract with the Member For the purposes of our legitimate interests in operating the Club
Emergency contact details Contacting the next of kin in the event of an emergency Protecting the Member’s vital interests and those of their dependants
Date of birth/age related information Managing membership categories which are age related Performing the Club’s contract with the Member

How we protect your personal data

1.6 We will not transfer your personal date outside the EEA without your consent.

1.7 We have implemented generally acceptable standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alternation or destruction. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risks

1.8 Please note however that where you are transmitting information to us over the internet this can never be guaranteed as 100% secure

1.9 For any payments which we take from you online we will use a recognised online secure payment system

1.10 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk Who else has access to the information you provide us?

1.11 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 1.12 below

1.12 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. How long do we keep your information?

1.13 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

1.14 We securely destroy all financial information once we have used it and no longer need it

Your rights

1.15 You have the rights under GDPR:

a) To access your personal data

b) To be provided with information about how your personal data is processed

c) To have your personal data corrected

d) To have your personal data erased in certain circumstances

e) To object to or restrict how your personal data is processed

f) To have your persona data transferred to yourself or to another business in certain circumstances

 

1.16 You have the right to take any complaints about how to process your personal data to the information commissioner  https://ico.org.uk/concerns/

0303 123 1113

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow Cheshire

SK9 5AF

For more details, please address any questions comments and requests regarding date processing practice to the Tennis Club committee at the above address

March 2018

Club Mission Statement

Our club strives to offer the people of Swanage and beyond the opportunity to play tennis, to develop their game, to enjoy the sport and the company of other members.

We aim to be as inclusive and welcoming as possible, to create positive social experiences as well as opportunities for competition.

All ages and abilities should be given the opportunity to enjoy tennis here.

The role of the committee is to help and steer the club to achieve these aims.

Monday  Tuesday  Wednesday  Thursday  Friday  Saturday 
 

 9-10am

Beginners Coaching

     

 9:30-12am

Junior Coaching

Variety Age Groups

 

 10-11am

Daytime Club

All Standards Welcome

 

 10-11am

Daytime Club

All Standards Welcome

9:30-11am

Ladies Coaching 

2pm-

Open Session

All Standards Welcome

(Until 24/06/15)

 Junior Coaching

4-5pm Years 2+3

5-6pm Years 4,5+6

 

 Junior Coaching

4-4.30pm Reception

4.45-5.50pm Year 1

 Junior Coaching

4-5pm Years 2+3

5-6pm Years 4,5+6

 Junior Coaching

4-5pm Years 4,5+6

   

 6-8pm

Club Session

All Standards Welcome

 5.30-6.30pm

Junior Club

Free for club members 8 years and up

 6pm

Team Practice

For Team Players

 

 6-8pm

Club Session

All Standards Welcome

 

 8pm-

Sometimes play continues for stronger players

Singles/Doubles

-10pm max

 6.30-7.30pm

Cardio Tennis

For members (£5) and Non-Members (£6)

 6-7pm

Beginners Coaching

   Can Play on -10pm  

 

We have a number of cost effective membership options which are detailed below.

For instance, a Family or Junior Club membership entitles child members to attend the weekly coaching session all year round (other than Summer Holidays).

Category    Period  Total 
Adults      
  01/04/18 - 31/03/19 - Inclusive of LTA Fee  Year  £160.00
  01/04/18 - 30/09/18 - Inclusive of LTA Fee  Summer £110.00
  01/10/18 - 31/03/19 - Inclusive of LTA Fee  Winter £110.00
Family (1 or 2 Adults, with or without children under 18)    
  01/04/18 - 31/03/19 - Inclusive of LTA Fee  Year £260.00
  01/04/18 - 30/09/18 - Inclusive of LTA Fee  Summer £170.00
Junior in Senior Club (By invitation of the Coach)    
  Inclusive of LTA Fee Year £70.00
Junior Club      
Age on 1st April 17: Under 12 Inclusive of LTA Fee Year £39.00
Age on 1st April 17: 12-18 Inclusive of LTA Fee Year £39.00
Student (between 18 and 21 and in full time education) Plus additional one-off LTA Fee of £8 Month £17.60
  01/04/18 - 31/03/19 - Inclusive of LTA Fee  Year £70.00
Visitors/Country Membership Available to those whose main residence is more than 30 miles from Swanage
Full Membership rights but not open to Dorset League Matchplay
Year £90.00

Standing Order Facility

This year the club will be offering the facility of paying Adult or Family subscriptions by standing order if paying a Whole Year Subscription only. We apologise for any inconvenience but we are unable to offer this facility to anyone joining the tennis club part way through the year due to difficulty in managing this.

Applications to pay by Standing Order will only be accepted up until 13th April 2018, After this date, subscriptions will have to be paid in full  by cheque

A late payment fee of £12 will be added for payment received after 13th April 2018

Application Forms

You can download the required forms below, please print and return to the membership secretary.

Membership form

Adult Membership Standing Order form

Family Membership Standing Order form